1. Register

Create an account on Anima or log in using your NHS app login details

Within your account dashboard you can see the status of any request you have made, book appointments and contact the practice.

2. Submit

Whenever you have a health concern, you complete a request on the Anima website.

You can submit requests for a variety of medical and administrative queries.

If you want to request a GP appointment please select the option “I want help with a medical issue” or see our videos below.

3. Review

This request is then reviewed by a GP the same day and an appropriate outcome is emailed to you, along with a text message.

FAQs

What are the opening times for Anima?

We aim to have Anima open from 07.30-13.30 every weekday.

Occasionally we may have to close Anima early, see below for more details.

Why Is Anima closed?

On some days, demand for a GP appointment far outweighs the safe capacity we can provide. On these days, we may have to turn anima off early because we are full.If you have an emergency in these situations, please call the reception team who will be happy to help.

Remember there are also out of hours services when we are closed, including the Enhanced Access Hub, 111 and 999.

How soon will I hear back?

We aim to respond to all queries the same day.

Some more routine queries may take us a few days to get back to you.You can always check the status of your query via your Anima dashboard.

What happens if I can’t access the internet or don’t feel confident using it?

Our reception team are always happy to help.

They are able to submit requests for you and can call you back to inform you of the outcome of your request and book you in for the necessary appointment.

Why have we changed to Anima?

GP practices are experiencing significant strain with declining GP numbers and increasing demand. Ensuring that patients are seen by the appropriate clinician in the right place and the right time means that patient care and experience is improved, and it reduces pressure on GP practices, allowing GPs to spend their time where it is needed the most. The idea behind a total digital triage is also to avoid the “8am rush” that has become a problem for many. This approach is supported by NHS England who have advised that GP surgeries consider this approach in future.

Can I use Anima to request a repeat prescription?

Currently, the process of requesting medication through Anima is not the easiest way however is still available but we would  encourage you to use the NHS app to request your repeat prescriptions where possible.

You can also come into the surgery to request via the reception team or posting requests through the prescription box. 

Is Anima an App?

No, Anima is not an app currently. It can only be accessed through the website. The Anima team are working on integration with the NHS app and we will update you when this has happened.

You can log into Anima using your NHS app login credentials, or create your own unique Anima username and password.

Can I contact Anima directly?

Yes! We would encourage you to email Anima’s support team on support@animahealth.com if you have trouble using the website.

How do I add a dependant to my account?

You can add dependants to your Anima account if they are registered at the same GP practice as you. Once you add someone as a dependant, you will be able to submit Anima requests on their behalf - this may be useful to submit requests for children, or elderly relatives for example. For further help and a detailed guide, please click here.

Summary:

• We offer same day/urgent and routine appointments with our clinicians.
• Appointments may be face to face or via telephone dependant on clinical need
• To book an appointment, please use our appointment booking system Anima.
• Appointments are triaged based on patient clinical need. 
• If you are unable to attend an appointment please contact the Practice immediately to enable us to use for another patient.

Anima Appointment System
ANIMA 

Further Details:

We are able to offer appointments with a variety of clinicians. We have GPs, Advanced Nurse Practitioners, Treatment Area Nurses, specialist Paediatric Nurses, Mental Health Nurses, Physiotherapists at the Practice. Evening and weekend appointments are our available for Long Term Condition reviews and the extended hours service at the Wellingborough Hub off additional GP and Nurse appointments.

We use a software package (NHS England approved) called Anima.  This system helps deal with patients clinical and administrative requests.  For those who are able to use the internet, you will be able to submit your symptoms and wait for the Practice to respond which means no more waiting on hold to speak to someone.  You will be able to track your requests as well as view your appointments, find local services that are able to help you and submit requests for sick notes.

Patients unable to access the internet or do not have access to an email can always contact the Patient Services Team via telephone.  We appreciate that not everyone can use this system and our team will still be here to help you and complete the form on your behalf.

You must register with Anima and the link is on our home page and further information please refer to Dr Naomi Pawlik's video within our news page.

When using Anima there is a detailed form to be completed and it is very important that you submit as much information as possible.  It does not take long to complete the form.

The Duty Doctors will look at the requests and action based on the patient clinical need not want.  If there is a requirement to be seen immediatetly an appointment for the same day will be booked.  It may be that you do not need to be seen the same day and a routine appointment will be booked.  We will endeavour to book you with the clinician you saw previously to enable you to receive continuity of care thus helping you manage your problem better. Some things do not need an appointment and our Doctors will contact you regarding next steps ie prescription collection.

There will be occassions where you are asked to go to a Pharmacy as they are able to assist, or to A&E or visit the Corby Urgent Care Centre.  And when we do not have an appointments left we may ask you to contact 111.

We will respond to our patients the same day for those who have requested an appointment.

If you are offered a face to face appointment, please arrive promptly; if you are more than 5 minutes late for your appointment the clinician may not be able to see you and a new appointment request will need to be submitted. 

For housebound patients we do offer home visits, however these do need to be triaged by a GP beforehand and therefore a telephone call will be required initially. 

Please call the surgery at 08.00 for a call back on the same day.

Please let reception know that it is a home visit you require with a clear description of the problem.

We also have a Paramedic Home team that attend home visits for housebound patients, therefore this is why it is triaged by a telephone call so the right clinician can be sent out. 

East Northants Enhanced Access Hub

Telephone consultations are available with a GP or Nurse Practioner.

You may be offered a telephone consultations in the first instance dependant on your clinical need. If the appointment is booked for the morning the Clinician will contact you between 08.30  and 13.00.  For afternoon appointments the Clincian will contact you between 14.30 to 18.30. 

We shall contact you twice. If there is no answer you will need to submit another request via our appointment booking system to re-arrange the appointment. We cannot continually call you until we get an answer. This missed appointment will be classed as a “Did not attend” and our process in managing these will be followed.

It is advised that you keep the surgery up to date of any changes to your details. 

If the doctor or nurse is going to carry out an intimate or personal examination they will explain the examination, procedure or consultation and will offer you the choice to have a chaperone present in the room during the examination or consultation.

Some clinicians may require a chaperone to be present. You can choose whether a member of staff provides the chaperone, or a person of your own choice.

If a chaperone cannot be made available at that time then another appointment will be made for you.

You can help us by:-

• Use Anima for non-urgent medical requests.
• Being on time for your appointment. Our policy is that we will give a patient 5 minutes grace before the system automatically changes to a 'Did not attend' status. You will be advised by Reception that the GP or Nurse will not be able to see you and you will be required to book another appointment. 
• Please report to Reception or use the self check in screen upon arrival. If you do not let us know you have arrived, we cannot see you and if it is too late you will be asked to re-book your appointment. 
• Letting us know if you need to cancel, we can then offer it to somebody else  
• Signing up for the NHS app for test results, otherwise ringing for the results between 1.30pm & 4pm. 
• If you change your name, address or telephone number let us know - we can then keep our records up to date. Please note that you can do this on-line through our website. See our home page for details of how to apply for this service. 
• Please give the receptionist as much information as possible - this is to ensure that they can assist you as efficiently as possible. 
• Please keep your repeat prescription sheet in a safe place – do not leave your re-ordering of medication until the last minute.
• Please appreciate we are a large surgery with many patients and therefore are very busy at times

It is important that you and your family are able to ask questions and get answers about your health in your own language. 

Harborough Field Surgery can make arrangements for an interpreter to join your GP/Nurse consultation over the telephone.

If you require a sign-language interpreter this can be arranged in person provided sufficient notice has been given. 

Please advise reception when booking appointments if you require an interpreter so that these arrangements can be made on your behalf. 

If you are unable to attend your appointment then there are a few options that are available to make us aware, therse are: 

• When you receive your appointment reminder via text message you can respond via the link to cancel your appointment.
• Telephone the surgery to speak to a member of the reception team. 
• You can also complete our appointment cancellation notification request form (this can only be used if your appointment has been arranged for more than 24 hours in advance (excluding weekends and public holidays)

PLEASE NOTE THIS IS FOR HARBOROUGH FIELD APPOINTMENTS ONLY AND NOT EAST NORTHANTS ENHANCED ACCESS APPOINTMENTS. YOU WILL NEED TO CONTACT YOUR OWN SURGERY IF YOU NEED TO CANCEL AN ENHANCED ACCESS APPOINTMENT.

If you need to cancel your Hub appointment and your surgery is closed, please email northantsicb.eastnorthantspcn@nhs.net. Please note this email is only monitored Monday to Friday 18.30-20.00 and Saturday 09.00-17.00 and will only deal with cancellations. 

We have a texting service which allows you to receive confirmation and reminders about your appointments.

Please remember to update your contact details with us when you change address, telephone numbers and email address.

When you receive your appointment reminder via text message you can follow the link to cancel your appointment.

If you're planning to travel outside the UK you may need to be vaccinated against some of the serious diseases found in other parts of the world.

Please find the link below which will give more advice and guidance on the vaccinations you may require

View the NHS Travel Vaccination Advice

At least 6 weeks before travel please complete the following document and return to reception. If you are unable to access the link then you can collect a form from reception. Travel Vaccination Form

Your Travel Vaccination Form will be assessed by the travel nurse and appointment will be made for you if necessary. 

Virtually everyone who calls a GP surgery to make an appointment asks to see to a GP, but very often help will be available more quickly from other highly skilled medical professionals such as nurses or pharmacists, or from another services, including the voluntary sector, who can support people with a wide range of social, emotional or practical needs.

Since January 2018 our practice has been implementing the 3 Sixty Care Partnership Navigation project in tandem with other local practices. 

Receptionists from our practice have received training as care navigators, to help them to direct patients to the most appropriate source of help.

Receptionists will then be able to refer to information about other services that are available, either in the practice, other NHS providers or the wider care and support sector.  In order to carry out this role the receptionists will have access to up-to-date web based information about local services in the health and care system.

If the public don’t want to answer the questions which the receptionists ask, they are not obliged to do so, however by doing so we can make sure that those people who really need to see a GP can see them as soon as possible. 

The surgery has been accredited as being suitable as a training practice for trainee Doctors and Nurses. 

The trainers in the practice are Dr Pawlik and Dr Umrao. Our GP registrars are with us for a few months at a time as part of their ongoing training. Video recordings of consultations are often used for training purposes and therefore you may be asked if you are willing to have your consultation videoed. You will be asked at the time you book your appointment if you consent to this. The training doctor and registrar are the only people to use the recording, it is then erased.

There are occasions when medical students or registrars may need to sit in with one of the clinicians during your appointment. You will always be informed and have the right to decline if preferred.

Please accept these trainee practioners as a valued addition to our team and consult with them as you would any other doctor/nurse in the practice.